1) The Club  

a) The Club shall be called, “Bradley Stoke YFC” (Youth Football Club).

b) Headquarters: Jubilee Centre, Savages Wood Road , Bradley Stoke, Bristol.

c) Grounds:

Bradley Stoke Community School, Fiddlers Wood Lane, Bradley Stoke.
The Jubilee Centre, Savages Wood Road, Bradley Stoke.
Baileys Court Activity Centre, Bailey’s Court Road, Bradley Stoke.
BAWA, Southmead Road, Filton, Bristol.
Patchway Sports Centre, Hempton Lane, Almondsbury.

d) The Club will allocate pitches for all matches at the start of the season.

e) The Club shall be an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of the Gloucestershire Football Association Ltd (Youth Section). The Rules and regulations of the Football Association Ltd and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

f) Proposed leagues will be Hanham Minors League, Avon Youth League, Bristol Girls League and Bristol (U/18) Football Combination League

g) The objects of the Club shall be to arrange association football matches and social activities for its members.

h) Bradley Stoke YFC has Public Liability Insurance arranged through the Gloucestershire Football Association Ltd.

2) Management Committee

a) Officers of the Club: Honorary Chairman, Honorary Secretary, Honorary Assistant Secretary, Honorary Treasurer, Honorary Fixture Secretary, Honorary Social Side Secretary and Managers of each team.

b) Management Committee: The Officers of the Club plus any member co-opted by the Officers will constitute the Management Committee.

c) Retiring officers shall be eligible for re-election without nomination.

d) That any management committee member who is absent from three consecutive meetings without satisfactory reason shall be deemed to have resigned.

e) The Management Committee shall deal with business on a regular basis.

f) Six members of the Management Committee shall constitute a quorum for the transaction of business.

3) CHILD PROTECTION POLICY AND EQUAL OPPORTUNITIES

a) The Club Secretary shall be the designated Child Protection Officer of the Club.

b) Bradley Stoke YFC is committed to creating and preserving the safest possible environment for children to play football.

c) It is the duty of all Club Officials, Team Managers and any other individual directly or indirectly involved with club or team activities to be aware of and help prevent the abuse which children can suffer; neglect, physical, sexual and emotional.

d) Bradley Stoke YFC accepts children’s welfare is paramount and all children, whatever their age, race, culture, disability, gender or religious belief, have the right to protection from abuse. All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

e) Bradley Stoke YFC fully support and will abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy so as to establish a safe environment for young people to play football.

f) Bradley Stoke YFC is committed to a policy of equal treatment of all members and requires all members of whatever level or authority to abide and adhere to this general principle and to the requirements and aims of The Football Association. Football belongs to and should be enjoyed by everyone equally.

4) Annual General Meeting

a) An AGM shall be held not later than 30 June in each year at which Officers of the Club will be elected’.

b) Nominations for a position of Officer must be placed with Secretary two weeks prior to the AGM.

c) Nominees require a proposer and seconder who are voting members of the Club.

5) Committee Meetings

a) General meetings will be held at periodic intervals of no more than 2 months.

b) The Management Committee will set the date and time of meetings ensuring 14 days notice is given.

c) Six members of the club at any meeting will constitute a quorum. In points of dispute or discipline the decision of the Management Committee shall be final.

d) Minutes of the said meeting will be taken and published.

6) Extraordinary General Meetings

a) An EGM can be called by 5 or more members, by giving 21 days written notice to the Hon Secretary.

b) The names of the 5 members and reason for calling the EGM must be specified in the written notice.

c) The Management Committee will advise all voting members of the EGM (ensuring 14 days notice is given).

d) The Management Committee in advising of the EGM will publish the written notice given.

e) The Subject matter of the EGM shall be limited to that specified in the written notice, with the outcome being decided on simple majority subject to a secret ballot.

7) Voting Members

a) Any Parent or Guardian of a fully paid up Club member.

8) Club Members

a) Any young person for which the Club is in receipt of a completed membership form, duly signed by: His/Her Parent/Guardian and His/Her Team Manager.

b) An annual fee payable by each member shall be determined from time to time by the Club Committee. Any such fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

c) Subject to calling an Extraordinary General Meeting the Club shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

d) A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

e) A member who has resigned or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

9) Finance  

a) The Finances of the Club will be deposited in the name of Bradley Stoke YFC at a Bank designated by the Management Committee.

b) The Honorary Chairman and Honorary Treasurer shall be signatories to the account.

c) The Accounts will be audited each year prior to the AGM by an Honorary Auditor appointed by the Management Committee.

d) No Member shall, except for professional services rendered at the request of the Management Committee, receive any profits or emoluments from the funds or transactions of the Club.

e) It is permissible, subject to Management Committee approval, for Friends’ Societies to be set up and managed by either Club Officials, Team Managers or any other voting member (as defined by Rule 7). The purpose for such Societies being the raising of additional funds for use either by the Club generally or for specific age groups within the Club.

f) All funds raised by Societies must be reported to and accounted for within Club accounts on a regular basis as defined by the Treasurer. Societies set up for specific age groups shall have the power to decide what to do with any money remaining when children move up to the next age group.

g) That incidental expenses such as phone calls, travel for attendance at meetings etc to a maximum of £50 per season is paid to officers of the Club conducting club business.

h) At the commencement of the new Season, or formation of a new squad, a document will be given to all team and age group Managers to pass onto their subs collectors detailing how monies should be collected and deposited into the Club’s bank accounts.
 

10) Club Code of Conduct

a) The Management Committee will maintain a Club Code of Conduct which will outline the Ethos of the Club and behaviour expected of “all” Club “Members”.

b) All Club members must agree to abide by the Code of Conduct.

c) Breaches of the Code of Conduct will invoke the disciplinary procedures as determined by the Management Committee.

d) A signed “Club Application Form” will constitute acceptance of the Code of Conduct.

e) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member.

11) Amendment of Constitution

a) This constitution may be added to, repealed or amended by resolution at any General Meeting/AGM providing that no such resolutions shall be deemed to have been passed unless it is carried by a majority of at least two thirds of the members present voting on it.
 

12) Dissolution

a) If at any general meeting a resolution for the dissolution of the Club shall be passed by a majority of the voting members present, the management committee shall:

Call an Extraordinary General Meeting (subject to the rules governing an EGM).

b) If as a result of the EGM the Motion to dissolve the Club is passed the Management Committee shall immediately:

Proceed to realise the property of the Club;.
Discharge all liabilities; and
Divide the remainder equally among all fully paid up voting members.

c) Upon completion of such division, the Club shall be dissolved.